What Is a Resource and How To Set Them Up
FollowOverview
Resources can be used to manage and maximise the availability of your product sessions. A resource can be a physical space (venue, room), a vehicle, equipment, a guide etc. Resources can be shared across multiple sessions e.g. you can assign the same boat across multiple (product) sessions that run at the same time or overlap each other, and depending on which product gets booked first; all other products sharing the same resource will become unavailable automatically.
How to set up a resource
- Click Inventory.
- Select Resources.
- Click the New resource button.
From within the New Resource window
- Give the Resource a Name.
- Select the Type. Rezdy comes with a long list of resource Types to cater to most business types. Click here to learn more about resource types.
- Availability: Tick this box if the Resource has limited availability e.g. 50 seats on a bus
- Shared Resource vs Private Resource
- Shared Resource: Availability can be shared between products and sessions
- Tick this box if you want to share this Resource between 2 products/sessions, e.g. a bus that is used for 2 different tours that start at the same time
- Private Resource: Availability can be shared between bookings
- Untick this box if this Resource can only accept one booking, e.g. a private bus tour.
- Shared Resource: Availability can be shared between products and sessions
Shared vs private resource examples
Depending on what type of activity you run, you will either have both options ticked or only one. Below are examples and use-cases of all 3 combinations.
Shared resource
In this scenario:
- I run 4 different guided tours that use the same bus; and
- capacity is shared across all sessions as bookings are made.
Resource configuration
Calendar configuration
The bus resource is assigned to all 4 products/sessions in the calendar.
As bookings are made, the capacity is reduced and shared across all products/sessions.
Reserved resource
In this scenario:
- I run 4 different types of cooking classes that start at the same time or overlap each other.
- My chef can only run a single class at a time.
- I want to maximise my online exposure, and advertise all classes as available.
As soon as a class gets booked, I want my chef resource reserved for that class only and I want the other 3 classes to become unavailable.
Resource configuration
Calendar configuration
I have assigned my chef resource to all 4 products/sessions in the calendar.
As soon as a booking is made for a cooking class, the other 3 are no longer available, allowing me to fill the 1 class.
Private resource
In this scenario:
- I run 4 different types of private helicopter tours that start at the same time or overlap each other.
- I have 1 helicopter that can only run 1 tour at a time.
- I want to maximise my online exposure, and advertise all tours as available.
As soon as 1 tour is booked, I want the other 3 tours to become unavailable. I also need the tour that is booked to become a private tour.
Resource configuration
Calendar configuration
I have assigned my helicopter resource to all 4 products/sessions in the calendar.
As soon as one tour is booked, all other helicopter tours are no longer available, as well as the tour that got booked, essentially making it a private tour.
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