How To Create a New Session

Edited April 08, 2022 09:01

Overview

Creating sessions allows for products to be visible online and booked directly by your customers or within the Marketplace. Sessions also allows you to manage start/end times for your products, pricing, resources, and availability.

Note: Click here if you want to simply edit an existing session, or click here to see how to quickly extend a series of sessions for a single product.

How to create a new session

Click Schedule
Click Calendar
Click the New Session button.

Within the Create a new session page:

Select a Product from the drop down list
Enter the Next available session start (and end) date and time. For example, if your product has a 2 hour duration, the From date/time will be 28th July 9am and the To should be 28th July 11am.

Tip: At least one of your products must have Fixed dates & times set as a scheduling option in order to create sessions in the calendar. If one (or more) of your products does not appear in the product selection drop-down; then the product has Any date - Accept enquiries for any date or Date not required for booking selected as the Dates available: option. Click here to learn more.

Optional: Ticking the All Day box will create all day sessions i.e. 12:00 am to 11:59 pm

Repeating a product's calendar session

If a product's session has the same start and end date/time regularly, you can choose to repeat the session.

Repeating a product's session at intervals by the minute

Select Repeat minute-by-minute
Select the recurrence in minutes
Select the Until date
Select the days of the week as well as the From and To times

The below example will repeat a product's session every 30 minutes between 9am to 5pm, Monday and Tuesday, until the 31st January 2020.

Repeating a product's session at intervals by the hour

Select Repeat hourly
Select the recurrence in hours
Select the Until date
Select the days of the week as well as the From and To times

The below example will repeat a product's session every hour between 9am to 5pm, Monday and Tuesday, until the 31st January 2020.

Repeating a product's session every day

Select Repeat daily
Select the recurrence days
Select the Until date.

The below example will repeat a product's session every day of the week until 31st December 2020.

Repeating a product's session on specific days of the week

Select Repeat weekly
Select the recurrence weeks
Select the Until date.
Choose the days of the week to repeat sessions.

The below example will repeat a product's session every week on Friday, Saturday and Sunday until the 31st December 2020.

Repeating a product's session once a month

Select Repeat monthly
Select the recurrence months
Select the Until date.

The below example will repeat a product's session on the 28th day of every month until 31st December 2020.

Repeating a product's session once a year

Select Repeat yearly
Select the recurrence years
Select the Until date

The below example will repeat a product's session on the 26th January every year until 2025.

Setting a product's session price

When creating sessions, you have the ability to set different pricing. This allows for seasonal prices, click here to learn more about seasonal price configuration.

Optional: Adjust the default Prices

Optional: Setting the minimum participant overrides

Note: This option only applies if you are using the Confirm bookings setting of Start manual then automatic. Click here to learn more

Enter the new Quantity settings when the minimum participant numbers are met.

Setting a product's session availability

When creating sessions, you have the ability to set different availability. This allows for greater control of your inventory on certain dates.

Note: The Availability & Resources sections are both controlled by the scheduling options of the product. Click here to learn more about scheduling options.

Resources

Click the Resource from the list of resources

Availability

Set the Availability

Internal Notes: For internal use only.
Click the Create session button