Setting up Resources can be done in 5 steps:
Step 1: Click on your INVENTORY tab, then click My Resources
Step 2: Click on New Resource
Step 3: For each Resource, enter a Name and a Type.
*Note: If you are planning to use more than one Resource per Product, the Type of Resource become important - please click here for further information and examples.
Step 4: Enter the Availability of the Resource
*For example, if you are setting up a Bus, your Availability Limit would be equal to the total number of seats available on the Bus. Furthermore, if you are setting up a Bike, your availability would be the total number of Bikes that are bookable.
>This resource has limited availability
LIMITED vs. NON-LIMITED: A LIMITED resource is one that is going to define the availability of your products. A NON-LIMITED resource is a resource you can use to roster your resources but that will not effect your availability. For example, tour guides or surf instructors.
>Availability can be shared between products and sessions
SHARED vs. NON-SHARED: A SHARED resource can be booked by 2 sessions at the same time. Availability of the two sessions will pull from the total availability of the resource. For example, surf boards that can be booked for a lesson or for hire. Un-check this box if you would like the resource to be NON-SHARED which means this resource can only be used by one session at a time. For example, a surf instructor for a public lesson or private lesson.
>Availability can be shared between bookings
PRIVATE vs. NON-PRIVATE: Leave this box ticked if you would like this resource to accept multiple bookings. This means the resource is NON-PRIVATE and it is the recommended set up. Un-check this box if you would like to make this resource PRIVATE which means it will only accept one order/booking regardless of the quantity booked. For example, if you have a helicopter with 3 seats but those seats are never shared between two parties then regardless of whether a booking is made for 1 person or 3 persons, it's the only booking that resource will allow.
Step 5: Click, Create resource